TCP- Tenant Maintenance

Vehicle Access Request
IMPORTANT VEHICLE INFORMATION INSTRUCTIONS:

In the "Work Site and Purpose" section, please verify the autofilled Tenant Name, Unit Location and Purpose of Visit fields for accuracy and completeness.

For Duration: Please enter the date and time range (Ex: 1/23/24 11:00pm - 1/24/24 7:00am)

You may select multiple parking locations for one visit if required for completion of work. Loading Dock access is limited to the two hour vendor parking or for loading/unloading. Any parking exceeding two hours should be limited to one of the Management lots.

Please complete the included form for each vehicle.

Ensure that each driver has been provided with the following requirements:

1. Driver must possess a valid Driver's License.

2. Contractor employees must possess valid State or Federal government photo identification on her/his person.

3. Company name (i.e., Tenant or Contractor name) must be displayed on both sides of the vehicles. An 8-1/2” x 11” paper sheet with the company name in large font size, taped on vehicle doors is acceptable.

4. A printout of the approval containing the information in this form, showing driver's name and mobile phone number, must be placed on top of the driver's side dashboard in plain view from the exterior.
- PARKING LOCATIONS:
  
  Terminal 1 (M-101) Loading Dock - Directions: From Airport Drive, turn right on to Alan Shepard Way, then immediately turn left on to John Glenn Drive. Proceed straight ahead and stop at Vehicle Checkpoint M-104. After successfully completing the vehicle inspection, take the second left-hand turn (after the modular building on the left, but before the hill/overpass). Proceed to the M-101 Loading Dock on the right.
  
  Terminal 1 (M-102) Loading Dock - Directions: From Airport Drive, turn right on to Alan Shepard Way, then immediately turn left on to John Glenn Drive. Proceed straight ahead and stop at Vehicle Checkpoint M-104. After successfully completing the vehicle inspection, continue straight ahead up the hill/overpass to access the M-102 Loading Dock.
  
  Note: Overall length of your vehicle must not exceed 36 feet. Parking at the Terminal 1 Loading Docks is only available for periods LESS THAN 2 HOURS for the purposes of unloading and loading.
  
  Terminal 1 Executive & Management Parking Area - Directions: From Airport Drive, turn right on to Alan Shepard Way, then immediately turn right into the signed Executive & Management Parking Area (i.e. Management Lot).
  
  Contractor vehicles may park in Management Lot for one (1) 24-hour period. If longer term parking is required in Management Lot, then Tenant must make arrangements at least seven (7) days in advance with the Airport Properties Representative who will coordinate this request with Ground Transportation & Parking.
  
  Terminal 2 Management Lot/T2 Loading Dock - Directions: From Airport Drive, exit on to John Glenn Drive/Park & Call off ramp. At the exit ramp traffic light, turn left on to Ron Cowan Parkway, then bear right at the next traffic light on to Neil Armstrong Way. Proceed on Neil Armstrong Way, then turn right on to Edward White Way. Proceed straight ahead to the T2 Management Lot or Loading Dock. See included maps for further detail.
- Company Name (for vehicle parking)*
- Purpose of Visit*
- Please Select Parking Location(s)
  
  Terminal 1 - (M-101) Loading Dock (Less than 2hr parking, loading/unloading)Terminal 1 - (M-102) Loading Dock (Less than 2hr parking, loading/unloading)Terminal 1 - Executive & Management LotTerminal 2 - Management Lot/Loading Dock
- Reminder: Parking Permits in this system are limited to a period of 72 hours.
- Start Date/Time*
  
  MonthDayYear
  Date
  Hour MinutesAM/PM Option
- End Date/Time*
  
  MonthDayYear
  Date
  Hour MinutesAM/PM Option
- Time Period
- The period requested exceeds 72 hours. Please adjust dates/times to a period less than 72 hours or return to prior page and select parking in excess of 72 hours.
- Vehicle 1 License Plate*
- Vehicle 1 Year*
- Vehicle 1 Make*
- Vehicle 1 Model*
- Vehicle 1 Color*
- If vehicle is rented, input rental company name:
- Driver's Name 1*
- Driver's (1) Cell Phone # *
  Please enter a valid phone number.Format: (000) 000-0000.
- Add another vehicle?*
- Vehicle 2 Year*
- Vehicle 2 License Plate*
- Vehicle 2 Make*
- Vehicle 2 Model*
- Vehicle 2 Color*
- If vehicle is rented, input rental company name:
- Company 2*
- Driver's Name 2*
- Driver's (2) Cell Phone #*
  Please enter a valid phone number.Format: (000) 000-0000.
- Add another vehicle?*
- Vehicle Year*
- Vehicle License Plate*
- Vehicle Make*
- Vehicle Model*
- Vehicle Color*
- If vehicle is rented, input rental company name:
- Company*
- Driver's Name*
- Driver's Cell Phone #*
  Please enter a valid phone number.Format: (000) 000-0000.

Guard Service Request
The Guard Request Form MUST BE completed in its entirety. Incomplete forms will not be processed and guard service will not be provided. 4 HOUR MINIMUM REQUIRED.
Company Name: *
Please enter the start date and time and the completion date and time (i.e. May 19th 01:00pm - May 21st 05:00am). If a multi-day request, please specify the range of hours per day (i.e. 11pm - 5am, daily) or any other circumstances in the field titled "Special instructions and/or equipment required to provide guard services".
Start Date/Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
End Date/Time*

MonthDayYear
Date
Hour MinutesAM/PM Option
Day(s) Service Requested*
Purpose:*
Special instructions and/or equipment required to provide guard services:
Total number of hours requested (4 hour minimum):*
(i.e. one 4 hour shift = 4 hours; two 8 hour shifts = 16 hours)
Total number guards needed:*
Total Covenant Service Hours (calculated field):
total # hours multiplied by # of guards requested
Requesting department agrees to monitor guard service provided. Any discrepancy or comments regarding guard service should be immediately reported to Covenant Aviation Security at (415) 672-9543 or via e-mail at CASOAKguardrequest@covenantsecurity.com.

Hot Work Permit
PERMIT IS NOT VALID UNLESS ALL BOXES ARE COMPLETE

If the required precautions cannot be met, Hot Work is NOT PERMITTED.
- Hot Work Permit Guidelines
  
  Overview: This Hot Work Permit is required for any job(s) being done by contractors at the Oakland San Francisco Bay Airport, which may involve open flames or heat and/or spark producing operations such as but not limited to welding, cutting, brazing or grinding. The attached permit must be completed by a competent hot work employee and be posted at the job site, in accordance with NFPA 51B. All hot work related work must be done in accordance with NFPA 51B and ANSI Z49.1. On the day the work is to be done, notification must be provided to the Airport Duty Manager (ADM) before hot work begins. The ADM can be reached 24-hours a day by calling 510-563-3361.
  
  PROCEDURE
  1. This permit must be completed and distributed at least 2 business days (or no less than 24 hours for special emergency related circumstances) prior to work commencement to allow for adequate distribution and preparation by Port of Oakland Personnel. Note: For the purpose of this procedure, “emergency” is defined as an unplanned, uncontrolled event that (if not dealt with) could cause service outage of primary security and/or safety systems and/or communication systems, that could threaten the health and safety of employees, tenants, contractors and the public (passengers).
  
  2. Mark all boxes that apply, making sure to answer all questions. The Permit is not valid until all questions are answered. Once the permit is routed and approved, post the completed permit at the job site where work is taking place.
  
  3. Contact the ADM (510-563-3361) prior to start of any hot work in the SIDA or Sterile Areas (i.e. restaurants, concessions locations, etc.) and areas critical to airline operations (i.e. jet bridge, ticketing and baggage areas, etc.).
  
  4. If work is canceled or area conditions change prior to work commencement or before the job is completed, please notify the ADM (510-563-3361).
  
  5. Prior to leaving the site, ensure compliance with the 30 minute post-work fire watch period, and ensure the area is clean of debris and/or construction related supplies and materials.
  
  Conclusion
  
  This permit and guidelines were created to promote and maintain a high level of safety and fire prevention here at Oakland San Francisco Bay Airport. Strict enforcement is expected. Contractors that do not adhere to the permit conditions and/or these guidelines can and will be asked to leave the site and work will be stopped until all conditions and guidelines are met.
- Contractor Company:*
- Port Contact Name*
- Port Contact Cell Phone #*
  Please enter a valid phone number.Format: (000) 000-0000.
- Area/Location/Building or Room:*
- Please Select:*
  
  In TerminalAOA (Air Operations Area)
- NATURE OF JOB- The hot work involves the following: (check all that apply)*
  
  Open FlamesHeat and/or Spark Producing Operations
- Not Limited to:*
  
  WeldingCuttingBrazingGrinding
- Additionally, please enter text describing your hot work:*
- Name of Individual Doing Hot Work*
- Hot Work Individual Cell Phone #
  Please enter a valid phone number.Format: (000) 000-0000.
- Direct Supervisor or Designee*
  NAME
- Direct Supervisor or Designee Cell Phone #*
  Please enter a valid phone number.Format: (000) 000-0000.
- THIS PERMIT EXPIRES AFTER JOB COMPLETION OR ONE SHIFT, WHICHEVER COMES FIRST
- Permit Issued Date*
  
  MonthDayYear
  Date
  Hour MinutesAM/PM Option
- Permit Expires Date*
  
  MonthDayYear
  Date
  Hour MinutesAM/PM Option
- All Checkboxes MUST be complete for Permit to be submitted!
- Available sprinklers, hose streams, and extinguishers are in service and operable? *
- Hot work equipment is in good repair?? *
- Flammable liquids, dust, lint, and oil deposits removed? *
- Explosive atmosphere in area eliminated? *
- Floors swept clean of combustibles? *
- Combustible floors wet down, covered with damp sand or fire-resistant sheets?*
- Remove other combustibles where possible. Otherwise protect with fire-resistant tarpaulins, screens or shields? *
- All wall and floor openings covered? *
- Fire-resistant tarpaulins suspended beneath elevated hot work?*
- Construction is noncombustible and without combustible covering or insulation?*
- Combustibles on other side of walls moved away?*
- No danger exists by conduction of heat into another room or area?*
- Enclosed equipment cleaned of all combustibles?*
- Containers purged of flammable liquids and vapors?*
- Fire watch will be provided during and continuously for 30 minutes after work, including during any work breaks?*
- Fire watch is supplied with suitable extinguishers?*
- Fire watch is trained in use of this equipment and in sounding alarm?*
- Fire watch may be required for adjoining areas, above and below?*
- Hot work area inspected 30 minutes after job is completed?*
- Is there ample ventilation to remove smoke or vapor from work area?*
- Is work being done outdoors between Gates 25-29?*
- Is the Fire Alarm system affected?
- Is the area protected with smoke or heat detection?*
- Please provide any notes or additional information as needed:
- If Yes or Don't Know is checked above, Contact Airport Utilities (mhenning@portoakland.com) at least 2 business days (non-emergency) prior to conductiong any hot work (See Hot Work Permit Guidelines).
- I verify the above location has been examined, the precautions checked
  on the Required Precautions Checklist have been taken to prevent fire,
  and permission is authorized for work.
- Signature of Competent Hot Work Person*
  
  Clear
- Contact Airport Duty Manger (510-563-3361) prior to start of any hot work!
- To be completed on posted permit on day of Hot Work
  
  HOT WORK TIME DURATION:
  
  Actual HOT WORK START and END time:
  
  Actual START TIME AM / PM
  
  Actual END TIME AM / PM

- If you would like to use this completed form to create a template for recurring requests in the future, please follow the instructions below:
  
  1) After submitting this form, you will encounter a "Submission" page with a button that says "Create a Template". Unfortunately, THE TOOL LIST (and some other drop down or checkbox fields) WILL NOT TRANSFER OVER as the formatting does not allow it to do so.
  
  2) RIGHT CLICK on "Click Here to Create a Template" and select open in a new tab to create a duplicate form of the request you just submitted.
  
  3) DO NOT CLICK SAVE OR SUBMIT! Instead, bookmark this webpage link/url in your browser, labeling it such that you know what it is for.
  
  4) When you need to submit a new form for a recurring request, use the bookmarked link as the starting point, update the dates and info that has changed, then submit the completed form. This link should be able to be used multiple times. If you find that is not the case, you may need to save a template each time you submit. (and please let us know).
  
  ***NOTE: This template option is being offered for your convenience. Therefore, when using a template, please take extra care to review the pre-filled information, ensuring it remains accurate. Errors in your submission may cause significant delays and/or result in denial of your request. Port staff maintains the right to eliminate this template option if it is noted that prevelant errors are continuously encountered.
- If your current form is complete, please click "Review Form" to submit and start the approval process!
- Should be Empty:

Tool Control Plan (TCP)

Vehicle Access Request

Guard Service Request

Tool Control Plan (TCP)

Hot Work Permit